Transcripts, Verification, & Diplomas

Transcripts

Enrollment Verifications
Diplomas 
Address and Name Changes

 

Transcripts

Per the Family Education Rights and Privacy Act of 1974, transcripts may not be released without the student's consent and signature. Because federal law requires that we obtain your signature, phone and email transcript requests (without signature) are not accepted.

Official copies of transcripts may be withheld based on outstanding financial or other obligations to the college.

If you need to request your Smith College undergraduate or non SSW graduate transcript, please Smith College Registrar's Office Transcript Ordering instructions.

Transcripts for students who attended or graduated prior to 1995

To request a transcript from the School for Social Work, download and print the SSW transcript request form. Fill out the form completely, sign it, and submit it to the SSW Registrar's Office by email, fax, or mail:  Email: sswregistrar@smith.edu | Fax: 413-585-7994 | Mail: SSW Registrar’s Office, Smith College School for Social Work, 23 West Street, Northampton, MA 01063. Please note that we do not provide transcripts electronically for students who attended prior to 1995. Transcript requests are generally processed within three to five business days of receipt.

Transcripts for students who attended or graduated from 1995 to present

Smith College has partnered with the National Student Clearinghouse (NSC) to provide secure, FERPA-compliant online ordering and delivery of electronic (pdf) and hard copy (paper) transcripts. Electronic and hard copy transcripts may be ordered online through the National Student Clearinghouse 24 hours a day, 7 days a week. This transcript service is available only to current students and to students who attended or who entered Smith in September 1991 or later AND who graduated in 1995 or later.

Hard Copy Transcript Option
Hard copy transcripts are free when mailed via first-class mail. Express delivery options are available for a fee based on service requested. Processing time is 24-48 hours and mail time is based on recipient location and service requested.

Electronic Transcript Option (Fee Required)
With a valid credit card, you can order multiple transcripts to be sent to various recipients. There is a processing fee of $2.50-3.50 per transcript. A transcript sent to an institution or graduate application service within the NSC network costs $2.50; $3.50 is charged for a secure (blue ribbon certified) transcript sent to an individual, organization, or school outside the NSC network. (Smith College does not charge an additional transcript fee or receive any portion of the processing fees charged by the Clearinghouse.) Your card will only be charged after your order has been completed. Order updates are available via text message and email, and you can also track your order online. Processing Time is 24-48 hours.

National Student Clearinghouse Transcript Ordering (only available for students who graduated in or after 1995)

Electronic transcript order tracking

Instructions for attaching a form with an official transcript (licensure or other)

Please contact our office prior to attaching a form to your NSC Transcript Request Order.
 
Forms that must be completed by us, submitted by you:
  • Fill out your portion of the form and email, fax, or mail the form to us:  Email: sswregistrar@smith.edu | Fax: 413-585-7994 | Mail: SSW Registrar’s Office, Smith College School for Social Work, 23 West Street, Northampton, MA 01063
  • Upon completion of the form, we will either email, fax, or mail the form back to you. Please include return information with your request.
  • If the form needs to be submitted along with a transcript, you may request the transcript through NSC, attach the completed licensure form, and include the recipient’s address.
Forms that must be completed AND submitted by us:
  • Fill out your portion of the form and either email, fax, or mail the form to us: Email: sswregistrar@smith.edu | Fax: 413-585-7994 | Mail: SSW Registrar’s Office, Smith College School for Social Work, 23 West Street, Northampton, MA 01063
  • ​Once your form has been completed, your transcript can be ordered.


Enrollment Verification

Smith College has authorized the National Student Clearinghouse to provide degree and enrollment verification.

Outside agencies needing to verify enrollment and degrees should contact the National Student Clearinghouse:
E-mail: degreeverify@studentclearinghouse.org
Phone: 703-742-4200
Fax: 703-742-4239

National Student Clearinghouse
2300 Dulles Station Blvd.
Suite 220
Herndon, VA 20171

Current students requiring an enrollment verification on letterhead, can place a request to the SSW Registrar’s Office. Your request should include the following: name and contact information of the student, term(s) to be certified, name and address or email of recipient, and signature. Please allow 3-5 business days from receipt of your request for processing.

SSW Registrar’s Office
Smith College School for Social Work
Lilly Hall
Northampton, MA 01063

Fax: 413-585-7994
Email: sswregistrar@smith.edu

The transcript is the official certifying document of a degree. Degree verifications can be made through the National Student Clearinghouse or by requesting a transcript.

Replacement Diploma

The registrar's office cannot produce copies of diplomas. The only copy of the diploma that exists is the original document that is distributed to the student.

If your diploma has been lost or destroyed, you may order a replacement by making a formal request in writing. Please note that replacement diplomas are nearly identical to the original diploma except that they are signed by the current president of the college.

Please include the following information in your request:
  1. Name while in attendance
  2. Name* as it should appear on the diploma
  3. Reason why you are requesting a replacement
  4. Telephone number and/or email address where you can be reached
  5. The address to which the diploma should be mailed
  6. Signature
  7. Payment of $50 in the form of a check or money order made payable to Smith College School for Social Work.

*Name changes from those on the original diploma may require additional documentation

Please allow 4-6 weeks from delivery from the time that we receive the request and check.If you have any additional questions, email the Registrar’s Office at sswregistrar@smith.edu.


Send your request to:
SSW Registrar’s Office
Smith College School for Social Work
Lilly Hall
Northampton, MA 01063

Address & Name Changes

Please contact the SSW Registrar's Office at sswregistrar@smith.edu to change your address or inquire about the name change process. Legal name changes require documentation.