Returning Student Checklist

Welcome to Summer at SSW! 

We are so excited to welcome you back to SSW! We've compiled checklists, forms, schedules and helpful websites here. This site is updated regularly, please check back for new information in the coming months. If you have any questions, please contact us at sswdean@smith.edu. We’re happy to help! 

Returning Student Checklist

Please complete the following items by their due date to return to campus Summer 2023

Due DateItem
February 15Immunization Form (required): In order to register for classes or return to campus, students must be in compliance with all health requirements, including the booster dose of COVID-19 vaccine. Instructions to upload your health documents can be found at smith.edu/health. Questions about this requirement can be directed to healthservices@smith.edu.
March 15
  • Summer Housing Form: ALL students are asked to complete this form and indicate whether they will OPT OUT of on-campus housing or REQUEST on-campus room and board for summer 2023. Those requesting housing should submit their requests as soon as possible. The final deadline for submitting a housing request is 4/10; accommodations after 4/10 cannot be guaranteed.
  • Single room housing is available to all enrolled students; housing is all gendered and includes all meals. In addition, students who have minor children (younger than 18) living with them at least half of the summer may request limited Family Housing.
  • Room and board costs are as follows:
    • Room and Board in Dorms (10 weeks) = $3,600
    • Family Housing and Board (10 weeks) = $3,867
April 20Accommodations and Services Request, Office of Disability Services. It is important that students in need of accommodation contact the Office of Disability Services if they need accommodation either in the classroom or in their internship.
May 15Tuition payments due: Tuition bills will be posted by April 24, 2023 and are due to be paid by May 15.
May 17

Review and acknowledge the following in Workday:

  • Smith College SSW Mission Statement
  • SSW Five Core Principles: Students are responsible for reviewing and acknowledging the SSW 5 Guiding Principles.
  • NASW Code of Ethics: In accordance with the professional standards, students are expected to adhere to the NASW Code of Ethics.
  • FERPA Information: Review the provisions of the Family Educational Rights and Privacy Act of 1974 (FERPA) as amended.
  • M.S.W. or Ph.D. Student Handbook: This form acknowledges that you have read and will follow the handbook.
  • Internship Guidelines: Students are expected to review the guidelines for entering your internship and use this document for future reference.
  • Statement on Fragrance: Students are expected to review and abide by guidelines in the SSW Statement on Fragrance for the health and comfort of our community.
  • Academic Calendar & Moodle Information: Students acknowledge receipt of the academic calendar and Moodle use information. This can be saved for future reference.
  • Acceptable Use Policy: This form acknowledges that you understand and will follow Smith’s Acceptable Use Policy for technology resources and services.
  • My Friends and Family: Provide information for emergency contacts.
  • My Home Contact Information: Include home mailing address, phone number and email.
  • My Personal Information: Confirm or update personal information, including optional pronouns.
  • My Personal Photo: Upload a digital photo of yourself to be used in Workday.
  • Consent to Receive Form 1098-T Electronically: The IRS form is used to assist the taxpayer in determining eligibility for certain education tax credits.
  • Non-Discrimination and Anti-Hazing Statute: Read and acknowledge Smith’s Non-Discrimination Policy and the Commonwealth of Massachusetts Hazing Statute.
  • Statement of Shared Responsibility: Students are expected to follow all safety measures to lower and prevent the risk of spreading COVID-19.
June 1Term 1 Meal Plans for Off Campus Students: Meal plans for off-campus students (meals plan costs TBD) are available by contacting sswhousing@smith.edu after arriving on campus. Please note that meal plans can only be purchased at the beginning of each term; unused meals can roll from term 1 to term 2.
June 2
Move-InStudents living in campus housing may move in as early as Friday, June 2, 2023. Keys may be picked up during new student check-in on Friday, June 2 between 9 a.m. and 1 p.m. in the Campus Center or during Housing Office Open Hours on Saturday and Sunday (watch for details coming on times and location). For those traveling a distance, housing can be made available by request on Thursday, June 1, 2023. To arrange for early arrival, please contact sswhousing@smith.edu.
  • Please follow all on-campus requirements based on the operating mode for that week. More details will be posted as the date approaches.
June 4
June 5Classes begin: Term 1 Classes begin on Monday, June 5, 2023
June 16

Deadline to opt-out of Gallagher Insurance for the June 2023 - May 2024 Period: All students are required to carry health insurance while they are enrolled. In early March you will receive notification of insurance coverage for June 2023 - May 2024 from Gallagher Insurance. You can find information about the plan at this site. You will be billed for this insurance in May and will be responsible for this charge unless you have an alternative insurance plan and waive out of the Gallagher Health Insurance plan. Instructions for waiving the policy can be found on our site

Learn more about Gallagher Insurance.

July 13Term 2 Meal Plans for Off Campus Students: Meal plans for off-campus students are available by contacting sswhousing@smith.edu. Please note that meal plans can only be purchased at the beginning of each term (meals plan costs TBD); unused meals can roll from term 1 to term 2.The term 2 deadline to purchase a meal plan is July 13.
Convocation and Orientation Weekend
Parking for Check-In and Orientation

Parking is available for students in any green lined space on campus. Parking permits are required and may be purchased from the parking office. Please print a copy of your receipt and place it on the dashboard of your vehicle until you receive your decal. 

Purchase parking pass